Scanning services

We offer a fast and accurate scanning and indexing service

How it works
Step 1

Estimate of costs

Just give us a rough idea of what needs scanning and we'll work out an estimate for you, which we're pretty good at based on years of experience. We'll only invoice for the precise number of images scanned and everything in the process is included in one simple image rate. We'll also send you an NDA (Non-Disclosure Agreement) so your data is protected.
Step 2

Collection

We'll send a couple of members of our team (in one of our branded, tracked vehicles) to collect your boxes and documents. This is usually done in batches of around 150 boxes, but we can also collect everything in one go if you'd prefer.

The boxes are then returned to our secure premises where they are checked in and each box given a unique ID.
Step 3

Preparation

We take care removing paperclips, staples and bindings, and making sure we don't miss any smaller slips of paper or receipts which have found their way in between the documents.
Step 4

Scanning

All documents from small receipts up to A3* are then scanned. We scan to 200dpi text-searchable compressed PDFs. By default we scan to black and white, but we can scan colour when required.
* We can also scan much larger documents, such as plans and drawings, if required
Step 5

Indexing

All electronic documents will be indexed as per the files they're stored in. We can of course offer additional indexing options at your request.
Step 6

Quality Control

We have a detailed look through the scans and indexing to ensure everything is consistent and just as you require.
Step 7

Upload

We then upload to our eFile Cloud platform where you can search by file name or do a full text search for any typed words on any page (impossible with paper!) or we can upload all the files to your server or PC.
Step 8

Store, shred or return

Once we've completed the job and you've confirmed you're happy with the results, we offer to store the documents for you, arrange for them to be shredded or we can return them to you.
Additional services

Document sorting

Are some files for scanning and others for shredding or some originals need to be kept and returned to you? Just let us know what's needed and we'll carefully work through your files for you

Large format scanning

Do you have plans or drawings, or other large documents to scan? We can scan anything up to A0.

Flatbed scanning

If files cannot be unbound or require a high resolution image, we can use our range of flatbed or overhead scanners to handle these documents.

Photo scanning

Looking to digitise thousands of family photos? Please get in touch and we'll be happy to provide a quote. If there are occasional photos within your files there's no additional charge for colour.
Testimonials

Don't just take our word for it

See how we've changed the way hundreds of our clients work
We freed up an entire office and another room we were using purely for file storage, the service from E File was...
Keith Hansell, Pi Financial
As part of modernising our business the scanning of all our hard copy files and folders has made a huge difference to...
Allister Kitchen, Dynamic Wealth Management
E file assisted us freeing up vital space in the office with the scanning of all our paper files. The search system...
Anette Hinder, Stow Wealth Management
When given by a client one year to produce edit and typeset the fully illustrated texts for six 240 page books, based...
Philip Dixon, Pda
Working with e-file has allowed us to free up significant office space and reduce document storage costs. It also brings simplification and...
Calum Cameron, Financial Planning Expert
I wish had found Efile years ago. What a difference it made getting rid of all the paper files and how simple...
Marie Duckett, Marie Duckett Aesthetics
Thanks to the Superb Service from E File we no longer pay for storage each month and the best part is we...
Helen Beckwith, Sovereign Wealth Llp
Converting our paper filing system to electronic scanned files has had such a positive impact on our efficiency and productivity, saving our...
Amy Piper, Bank Smart
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