Industries we specialise in
We'll take paper from anywhere in the UK across all industries and have it scanned and returned to
you in no time at all, here are some of the common sectors we work with:
Find anything, from anywhere, any time
Searching through paper files takes time, even when everything is filed as it should be. If something is misfiled in paper, its usually gone forever, until its stumbled across perhaps years after it was needed. If someone is using a file, no one else can use it. If there's a natural disaster such as flood or fire, data is lost forever. Paper files cost time to manage and pose significant risks to your business.
Once data is scanned and saved as a text searchable PDF, you'll have access to this like any other data available stored on your pc/network. Data can be found instantly. You can also search upon words actually typed on every single page - simply impossible with paper files. You can back up your data, so rather than one paper copy of a client file, you'll have many, saved in different locations for extra security.
Electronic data can be controlled so you can decide who can see what. Locking filing cabinets and knowing exactly what's in the unlocked ones is near impossible.
We contacted Efile to ask their opinion on costs and procedure to scan 16 filing cabinets to free up some much needed space and enable us to hold the related client information electronically.
We received excellent advice and service with their team visiting our offices to collect the files, making an accurate inventory and removing the data to their offices for scanning.
We were kept fully informed at various stages of the process and given full and immediate access to any of the files if the need arose. Once the data was scanned we were even supported to integrate the electronic files back into our client management system. We randomly compared and inspected the quality of the scanning which we found to be meticulously accurate.
It took us a long time to make the decision to scan largely because we kept procrastinating and worrying about the cost and process and we now wish we'd acted sooner…well done Efile for the quality of the work and your support along the way, we now have a fully refurbished ground floor office with client meeting rooms and well organised, easy to access client data!
Andrew, Andrew Gray & Associates Ltd
GDPR made easy
Recent regulation changes affecting all businesses means you need to know what information you hold and be able to provide details of this information. This is theoretically possible with paper files, but its considerably easier with electronic files.
When given by a client one year to produce edit and typeset the fully illustrated texts for six 240 page books, based on typescripts going back forty years, and no digital data, I was saved by E File, who scanned and indexed hundreds of pages while I took a cup of coffee down the road. The results were first class, and the price was so cheap I thought that I had misheard. A great service, and many thanks for your rescue.
Philip, From Professor Philip Dixon, MA, D.Phil., FSA, FRHS
To walk customers through the process of converting lots of unnecessary filing cabinets and archive boxes into scanned electronic files by offering an impeccable personal service from start to finish.
As part of modernising our business the scanning of all our hard copy files and folders has made a huge difference to our productivity. Everything is now filed digitally, meaning information is much more easily accessible, and our office is much closer to being paperless. The service we received from the team at E File was fantastic, and I would recommend them to anyone considering looking to digitise their business in this way.
Allister, Dynamic Wealth
The E File Way
You, as our customer always comes first
Family run business since 2001
Not tiny so we can't cope, not huge so you're just a number
Everyone is DBS checked and we never use temporary staff
We collect and pack your files in person, we won't just send a load of boxes and expect you to do the work
We never use couriers. We collect using or own staff and vehicles which are GPS tracked. Files are never left unattended in transit
If you need a file whilst it's with us, no problem. We'll scan this as a matter of urgency free of charge
Individual staff are assigned to each project and they'll communicate directly with you to ensure everything is scanned and indexed just as you wish
We offer a 24hr turnaround for small urgent jobs. We can even offer a 'scan while you wait' service - we'll make you a coffee whilst we scan an urgent box or two for you
Our pricing is simple, clear and transparent
Converting our paper filing system to electronic scanned files has had such a positive impact on our efficiency and productivity, saving our staff time and freeing up valuable office space. The service from E File has always been excellent
Amy Piper, Process Manager Bank-Smart Head Office